Collate prefills your HR documents from your roster — and hands you the entire new-hire packet, in order, as a single file.
No account, no commitment. Made-up names are fine — I only need to see your column headings.
One employee, one click17 documents, in order, as one zip
Same six facts. Seventeen documents. One typo and you reprint the stack.
A new hire starts Monday. You type their name, employee number, title, department, start date and supervisor into the welcome letter. Then the payroll form. Then the direct deposit authorization. Then the acknowledgement of receipt. Then the emergency contact sheet. Then the policy sign-off.
You already have all six facts. They are sitting in a spreadsheet on your desktop. Nothing about this should take an hour.
A new hire is six documents in one morning. The rest of the year is one document at a time, over and over — and it’s the same six facts every time.
Every one of these is a form your company already has, sitting in a folder somewhere. Upload it once, point its blanks at your roster, and it fills itself from then on.
Collate doesn't hand you a library of someone else's forms. You bring the documents your company already uses — the ones your own counsel approved.
Any export from anywhere. BambooHR, Gusto, ADP, Paylocity, or the spreadsheet you actually keep it in. Match the columns once and Collate remembers.
Your Word files and fillable PDFs. Collate reads them, finds every blank, and you point each one at a field. Official government forms stay official — they're filled, never rebuilt.
Every document fills itself. Take one, or take the whole packet as a single zip with everything numbered in the order you hand it over.
Anyone can merge one document. The hour you actually lose is assembling the stack — generating six letters, hunting down the blank W-4, checking it's the current edition, and getting them in the right order before someone's first day.
Collate builds the stack. Generated documents come out filled; blank forms ride along untouched, so a fillable federal form is still fillable when it reaches your new hire.
Generated documents and blank forms togetherThe whole stack, ready on day one
You're handing a vendor your colleagues' personal information. That deserves a straight answer, not a trust badge.
There is nowhere to put one. Forms that need an SSN get it typed at the moment you generate, and it is never written down.
No date of birth, no routing or account numbers, no wage. If it would make a breach reportable, Collate doesn't hold it.
Documents stream straight to you and are never saved on our side. You get a log of what was generated — not a copy of it.
Charging by the document would make you ration the one tool that's supposed to save you time. Every plan is unlimited documents, unlimited employees, unlimited people on your team.
Running your own HR system and want a direct connection? That exists too — ask me and I'll tell you honestly whether it's worth it for you.
I'm an IT manager at a manufacturing company. I built this because I was the one retyping new hires into seventeen forms, and I got tired of it. The document engine works and is well tested, and the app you log into is now live for early-access partners.
So I'm looking for ten HR managers who have this exact problem and are willing to be blunt with me about what's wrong with it. Those ten get half price locked in for as long as they stay, and a direct line to the person who writes the code.
Send me two of your forms and a handful of sample rows — made-up names are fine, I only need to see your column headings. I'll run them through and send back the finished documents. No account, nothing to install, and I delete the files afterwards. If it's useful you'll know in a day.
Send me two forms